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October Board of Education Minutes

Clarksburg C-II School

Board of Education

Regular Meeting

October 29, 2025

6:30 p.m.

6:30  Establishment of Quorum

 

  1. Call to Order - BK, AW, AP, RS - NP KC, BH, CW

 

  1. Approve Agenda- AW, AP

 

  1. Consent Agenda- RS, AP

 

    1. Approve all previous minutes
    2. Approve bills
    3. Approve transfer from incidental funds to special revenue to pay certificated salaries.
    4. Substitutes –None

 

  1. Comment from Public and Patrons
    1. PTO-
    2. Teachers- Renee Phillips – California Rural Fire Protection was here and presented to the kids and they were able to tour the equipment and truck. K-3 was able to get their trip to Fischer’s Pumpkin Patch in sponsored by PTO, Stu-Co had some activities for the kids Tuesday afternoon. PTO was able to put on  the Fall festival with meal and games for the kids. Red  Ribbon Week ran through this week as well. Bulldog Band marched in the Versailles Parade on Oct. 4.
    3. Music classes are preparing for the Christmas Concert on Dec. 4.
    4. Grades 4-8 will being going to the Daum Contemporary Museum of Art on Dec. 5.
    5. Bulldog Band will march in the California Christmas Parade on Dec. 6, weather permitting.
  2. Old Business

 

  1. New Business      
      1. State Plan for Special Ed Compliance - AW, KC
      2. Policy Update – IGBA, JECA, JEC, JHG, JG, JFCJ, JFCA, GCPA, EHBD- LC AW
      3. Procedure Update- EHBD, JFCAGCPA, BDDL, - KC, RS

 

  1. Superintendents Report

d.   District Flu Shots                                      o. Election held here              

e.   PT Conferences                                       p. Veterans Day Breakfast 11th 

g.  Thanksgiving Break 24th -28th .                  Q. APR Nov 6

h.  REAP Grant 5273.00 Reimbursement for Internet Expenses.

n. Christmas Program Dec 4th

  1. Executive Session

None

  1. Adjourn - RS, KC

 

 

 

 

MSBA Update - Procedures

EHBD- This procedure and other district policies and procedures addressing artificial intelligence (AI) apply to student and employee AI use of district technology resources (as defined in policy EHB and including district-provided login credentials) regardless of whether the use of AI occurs on district property, at district activities, or off campus when a nexus can be drawn to the educational environment.

JFCA - MSBA has revised this administrative procedure to provide districts and building-level administrators with guidance on student dress code issues. Building principals will develop dress codes for each school, and most districts keep these building-level dress codes in student handbooks. This procedure is not intended to be the dress code for the district. Instead, it is a vehicle for superintendents to provide district-level guidance to building administrators as they develop student dress codes for their buildings. This sample procedure provides building administrators with basic guidelines and ensures that the necessary topics are included in every student dress code.

GCPA- MSBA has revised this procedure for clarity and to closely align it with the current law. Districts may not need to lay off staff, but they should become familiar with the statutes on reduction of the work force given the uncertainty of current and future financial conditions.

BDDL - House Bill 145 (2025) amended § 610.026, RSMo., to make it clear that school districts and other public governmental bodies can indeed require advance payment of fees for providing records in response to a Sunshine Law request. Districts can also seek clarification of a Sunshine Law request before responding. Failure to pay the fees or respond to a request for clarification can result in formal withdrawal of the request for records. MSBA updated this procedure to align it with the new provisions of the Sunshine Law.

 

 

 

 

 

 

 

 

 

 

MSBA Update Policies

IGBA- MSBA has updated this policy to comply with Senate Bill 68 (2025), which allows students who are identified under the "Young Child with a Developmental Delay" (YCDD) category to continue under that identification until they are seven years old. MSBA has made a minor revision to this policy to clarify that the district will follow the law and the State Plan for Special Education.

It is difficult to identify young students for special education services. They do not read, have not spent much time in school, and some disabilities require more observation before identification. For that reason, school districts are allowed (but not required) to use the YCDD identification category. Students may qualify for special education and receive services under this category when educators are concerned that the student does have a disability, but the student does not clearly fit under the other categories for identification. However, the student cannot remain identified under YCDD for long because the district is responsible for seeking a more accurate diagnosis once the student has spent more time in school.

JECA- MSBA has updated this policy to comply with Senate Bill 68 (2025), which modified § 167.151, RSMo. Districts may now allow the children of contractors or employees of contractors to enroll without paying tuition, so long as certain requirements are met. For example, the children of contracted bus drivers or food service workers may enroll if you adopt this policy. Districts may also continue to allow the children of regular employees to enroll. Here are a few things to consider in adopting the policy.

JEC- Senate Bill 68 (2025) amended § 167.020, RSMo., and § 167.022, RSMo., to require districts to request additional education and discipline records to enroll a student. This includes records of any behavioral threat assessment and personal safety plan of the student if the student is currently subject to an active personal safety plan or has been subject to a personal safety plan in the previous 12 months. These changes are reflected in this update.

JHDE - MSBA has updated the language of this policy to align with changes to the law made by Senate Bill 68 (2025). In addition, MSBA has amended the title of this policy to Behavioral "Threat" Assessment because that term is more common and familiar to districts.

Behavioral threat assessments sometimes result in a personal safety plan—an agreement between the parent/guardian and the district that stipulates rules for attendance at the school, provides benchmarks that allow for the student to be released from the personal safety plan over time, and provides immediate access to a trusted adult for the student with the personal safety plan. See § 167.020, RSMo.

If a student was enrolled in your district within the last year and is currently subject to an active personal safety plan or has been subject to a personal safety plan within the last year, then your district needs to share records of any behavioral threat assessment and personal safety plan of that student with the enrolling district upon request. See § 167.022, RSMo.

JHG- MSBA has updated this policy to comply with House Bill 737 (2025), which updated the definition of neglect in § 210.110, RSMo.

JHDF – Suicide Awareness and Prevention - MSBA has updated this policy to reflect changes in the law made by Senate Bill 68 (2025), which defines "behavioral threat assessment" to include records associated with an evaluation of a student who has shown or demonstrated suicidal ideation. Sometimes this assessment results in a personal safety plan—an agreement between the parent/guardian and the district that stipulates rules for attendance at the school, provides benchmarks that allow for the student to be released from the personal safety plan over time, and provides immediate access to a trusted adult for the student with the personal safety plan. See § 167.020, RSMo.

JGF - In compliance with state law, the board of education establishes clear channels of communication between teachers, administrators, law enforcement officials, and other schools concerning acts of school violence and other behaviors that endanger the welfare or safety of students, staff, or patrons of the district. The purpose of this policy is to designate specific actions committed by students that must be reported to teachers, administrators, and/or law enforcement officials as well as those actions that must be documented in a student's discipline record.

JG - MSBA has updated this policy to comply with Senate Bill 68 (2025), which requires districts to prohibit zero-tolerance disciplinary policies in both name and in practice. This includes any practice of discipline that results in an automatic disciplinary consequence against a student without the discretion to modify such disciplinary consequences on a case-by-case basis, such as automatic detention, suspension, or expulsion or the automatic imposition of other disciplinary measures.

MSBA updated this policy to include the new requirements for student discipline. MSBA also encourages districts to review their handbooks to ensure that they include language indicating that zero-tolerance disciplinary practices are not allowed and that the administration can increase or decrease consequences depending on the circumstances.

JFCJ - MSBA has updated this policy to comply with Senate Bill 68 (2025), which requires school districts to regularly report to the Department of Elementary and Secondary Education all school safety incidents and credible school safety threats that involve a firearm, explosive, knife, or other weapon as defined in § 571.010, RSMo. (See § 160.664, RSMo.)

JFCA - MSBA has updated this policy to align with updates to JFCA-AP1, which is also included in this update. MSBA does not recommend that the school board adopt a student dress code or insert the actual code in its policy manual. The superintendent and building administrators need to develop the details because they are the ones most familiar with each unique school setting, safety expectations, and current dress trends. Student dress codes also need to be flexible documents that the administrative staff can amend as needed. For that reason, this policy does not include an actual dress code but instead states the broad district goals and assigns the development of dress code guidelines to the superintendent or designee (see JFCA-AP1) and the development of building-level dress codes to building principals.

 

GCPA - MSBA has revised this policy for clarity and to closely align it with the current law. Districts may not need to lay off staff, but they should become familiar with the statutes on reduction of the work force given the uncertainty of current and future financial conditions.

Please note that while there is law that allows districts to lay off teachers or put them on unrequested leave of absence, there is no similar law for other district employees.

MSBA discourages districts from entering into contracts with employees unless required by law to do so. School districts cannot simply walk out of a contract without consequences in most situations. Only the Teacher Tenure Act allows districts to avoid contract obligations to teachers—and even then, only due to school district reorganization, the district's financial condition, or a decrease in student enrollment.

EHBD - MSBA revised this policy for clarity and relevance because the explosion of Artificial Intelligence (AI) technology continues to change how it is used in the school environment.

 
 

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